During the ICOM triennial conference in Dubai, elections will be held to elect the Chair and Board Members of the ICTOP Board for the 2025-2028 term. ICTOP members will be able to vote via the Xoyondo voting platform (https://xoyondo.com) from 11th to 15th November 2025, the day of the ICTOP General Assembly when voting will close and the results will be announced. Each ICOM member in good standing, who is a voting member of ICTOP has one (1) vote.

The Chair shall be elected separately from the other members of the Board. Between three and six members may be elected to the Board. The Vice-Chair, Secretary and Treasurer will be identified from among those elected during the Assembly.

A call for candidates is now open:

By October 7: deadline for candidatures

By October 15: announcement of eligible candidates to ICOM-ICTOP Chair and Board Members, according to ICOM’s Guidelines for the Election of the Board of International Committees for the Term of Office 2025-2028

From 12 to 15 of November: the Xoyondo platform will be open for voting which will close during the GA (15 November). The results will be announced at the close of voting.

Requirements for Eligibility:

• Only ICOM members in good standing who are voting members of the ICTOP are eligible to stand for election;
• Student, Honorary, and Supporting Members are not entitled to hold an elected office in ICOM;

Term of office

• Members of the Board shall be elected for a period of three (3) years;
• Members of the Board may be re-elected once (1) in the same position;
• No member of the Board shall serve in the same position for more than six (6) consecutive years;
• The Chair of an International Committee may not at the same time serve as Chair of a National Committee or an Affiliated Organisation or a Regional Alliance or as a member of the Executive Board. All members of the Board must be approved by a simple majority of votes between the Committee’s members present and being represented.

 

Submit your Candidacy

If you fit the criteria, please present your candidacy, with an e-mail sent to icomictop@gmail.com by October 7th, with the following attached files:

• Curriculum Vitae or Resumé
• Biography (up to 150 words) = document without sensitive data to be published on the ICTOP website
• Candidate’s Statement (up to 250 words) must include which position you are applying for (Chairperson or Board member) and the contribution in terms of skills, qualifications, and interests you can give to ICOM ICTOP
• For the candidates for the Chair position the letter of intent must include a program.

 

Roles and responsibilities of each Board member:

The Chair is responsible for the running and administration of the Committee in accordance with the aims of the Committee and ICOM overall guidelines, rules, and regulations.

Among their duties:

• Signs agreements and other legal documents on behalf of the Committee in agreement with

“Delegation of Authority” from the ICOM President

• Supervises the progress and content of any project initiated by the Committee
• Oversees finances and approves payments in collaboration with the Treasurer
• Oversees the Strategic Plan progress
• Manages the negotiation and collaboration between ICOM-ICTOP and partners and Organizing Committees for annual conferences and the triennial conference
• Plans and moderates the Board meetings
• Writes the Annual Report to ICOM, based on input and review from Board Members
• Participates to the activities of ICOM-ICT
• Participates in the annual ICOM Advisory Board meetings and the ICOM General Conference
• Participates to the IC’s Forum organized by the ICOM Secretariat

 

The Treasurer works closely with the Chair and the ICOM Finance Department, and

assumes responsibilities regarding the budget and the annual financial report.

Among their duties:

• Ensures the compliance of the Committee with ICOM Financial Guidelines
• Regularly reviews the financial forecasts and budgets
• Ensures the control of the financial flows
• Ensures the monitoring and maintaining of financial inflows such as donations and grants
• Ensures the optimization of the financial processes
• Monitors the preparation and monitoring of grant applications with the relevant

stakeholders, including the budget allocated for each activity

• Drafts and submits the annual financial report to the Committee and submits it the ICOM Finance Department.

 

The Secretary works closely with the chairperson and is proactive in carrying out timely and accurate Board communications, monitoring membership, and maintaining important documents.

Among their duties:

• Polls board members to schedule board meetings and organizes agendas
• Attends board meetings and keeps accurate minutes
• Presents minutes to the board for approval
• Maintains, updates, and archives official board documents and publications, including minutes and bylaws

• Responds to member inquiries and carries out membership correspondence in cooperation with the Chair

• Monitors IRIS membership database provided by ICOM and reports on membership data to the board

• Supports Chair by assisting in compilation and presentation of accurate information for annual report, and meetings.

 

The ordinary Board Members can contribute to ICTOP in various ways, for example by maintaining and updating communications on the website and social media, collaborating in the review process for articles and applications, and helping to organise the Committee’s annual conference.